Run every client's cold email operation from one place.

Coldops is a cold email monitoring and client reporting platform for lead generation agencies. It connects to Instantly, Smartlead, EmailBison and Apollo, watches every client's campaigns, mailboxes and sending domains for deliverability problems, alerts you before results suffer and drafts the weekly client report automatically — all from one dashboard.

Four jobs. Monitoring: it checks every client's reply rates, bounce rates, blacklists, SPF/DKIM/DMARC and DNS changes on every sync. Alerts: when something breaks you get one email or Slack notification explaining what happened, why and how to fix it. Automations: it can pause a failing campaign automatically, reversibly, on your rules — confirmed on Instantly and Smartlead, and attempted on EmailBison, which is self-hosted, so Coldops can't confirm the endpoint until it runs on your instance. Apollo has no write API, so those workspaces alert only. Reporting: it drafts the weekly client update from live campaign data so you review instead of write.

Sending platforms handle arriving replies well: they pool every mailbox into one inbox, notify you and tag what came in. The gap is replies that stop. An arriving reply is an event, so it's easy to notify on; a reply rate quietly sliding toward zero is an absence and nothing fires on an absence. Coldops watches for the absence. It compares each campaign's reply rate over the last 7 days against that same campaign's previous four weeks and alerts when it falls below half of that baseline (adjustable in Settings) once the campaign has sent enough for the comparison to mean anything. A reply rate falling against its own history is usually the first visible symptom of a deliverability problem.

You paste an API key per client workspace (in Instantly: Settings -> Integrations; Smartlead works the same way, and Apollo takes a master key from Settings -> Integrations -> API). EmailBison is self-hosted, so it takes your instance URL alongside the key. Keys are validated on entry and encrypted with AES-256-GCM at rest. Coldops reads campaign analytics and account health and never sends emails from your accounts. The one thing it can write is an automation, which is off by default, opt-in per issue type and limited to platforms with a write API: campaign pausing on Instantly and Smartlead, plus EmailBison, where a self-hosted build may not carry the endpoint; mailbox pausing and daily-limit cuts on Instantly. Apollo has no write API, so those workspaces alert only.

Instantly, Smartlead, EmailBison and Apollo are all live today — connect any of them per client, or mix them across your book. More platforms are on the roadmap; the whole system is built provider-agnostic and agencies running clients on more than one platform are exactly who Coldops is built for.

Coldops syncs on a schedule and any time you hit "Sync now". The moment a sync detects a new issue — disconnected mailboxes, a bounce spike, a paused campaign — you get an email and/or Slack alert. No alert storms: each issue notifies once and auto-resolves when fixed.

Results, insights, actions taken and next week's plan — drafted from live campaign data as a client-ready email. You edit two lines and send. When something broke during the week, the report includes the root cause and what was done about it, so clients hear it from you first.

One connected workspace = one platform account. Say you manage Acme: 30 mailboxes across 6 domains, sending from both Instantly and Smartlead. In Coldops that's two workspaces — each with its own health score and report — grouped under one Acme label you set, so your book still reads client by client. Your price is set by the total mailboxes Coldops watches across every workspace, so Acme's 30 mailboxes count toward your total however they're organized.

There's one paid plan in three sizes: up to 300 mailboxes watched for $49, up to 1,500 for $199 and up to 5,000 for $499 per month. Watching more than 5,000? Talk to us. Client workspaces are unlimited on every plan — only mailboxes are counted. There are no per-seat or per-client fees. Most reporting tools charge $15-20 per client per month, so winning a client raises your software bill. With Coldops your bill only moves when your book grows.

Yes. Every new account starts with a 14-day free trial of the full product, no card needed. Connect your client workspaces, let the first syncs find what's broken and decide with your own data. If the trial ends before you pick a plan, monitoring pauses — nothing is deleted, and everything resumes the moment you subscribe.

No — and that's deliberate. Vendors that sell inboxes earn money when infrastructure burns and gets replaced, so their monitoring exists to drive swaps. Coldops is independent: it only monitors and reports, so the only way it wins is if your clients' campaigns stay healthy and your clients stay with you.

Every row in the database is isolated per agency with Postgres row-level security. API keys are encrypted, never displayed after entry and destroyed when you remove a connection. We store campaign metrics — not your leads' personal data.

Yes — every paid plan comes with a 30-day money-back guarantee. The 14-day trial (no card needed) already lets you evaluate Coldops on real clients before paying a cent. The guarantee covers the commitment after that and it especially de-risks the yearly plan: pick a plan, use it for a full month and if it isn't saving you time and keeping clients, email us for a full refund. No forms, no runaround.